| |
7.2.1 |
At
least seven (7) days prior to departure confirm with the Senior Education
Officer: |
| |
(a) |
Travel
details: including any alternative arrangements being made for the return
journey of individual team members. |
| |
(b) |
Equipment. |
| |
(c) |
Team
lists and billet information. |
| |
(d) |
Managerial
accommodation. |
| |
(e) |
Expenses
for the Manager and the Coach. |
| |
7.2.2 |
FORWARD
TRAVEL |
| |
(a) |
Arrive
at the point of departure 1 hour prior to scheduled departure time. |
| |
(b) |
Check
team members and billet information. |
| |
(c) |
Book
through luggage. |
| |
(d) |
Check
that parents are aware of all details of return travel. |
| |
(e) |
Supervise
boarding and conduct in transit. |
| |
(f) |
Advise
Senior Education Officer and Host Secretary of any alteration to travel
details, team lists or billet information immediately. |
| |
7.2.3 |
ON
ARRIVAL AT VENUE |
| |
(a) |
Check
all Exchange details with the convening Senior Education Officer and advise
team members accordingly. |
| |
(b) |
Supervise
and assist with billet dispersal. |
| |
(c) |
Record
changes in billet information and notify the home Senior Education Officer. |
| |
7.2.4 |
DURING
THE EXCHANGE |
| |
(a) |
Check
billeting - notify the host Secretary of unsatisfactory billets. Do not
make any changes without first consulting the host Secretary. |
| |
(b) |
Distribute
equipment and supervise use of that equipment during the Carnival. |
| |
(c) |
Supervise
conduct of team members at all times. |
| |
(d) |
Co-operate
with the host Secretary at all times. |
| |
(e) |
Note
details of injuries received by players and ensure that the necessary medical
attention is sought. |
| |
(f) |
Supervise
return travel to billeting homes at the completion of each day. |
| |
(g) |
Attend
all functions/activities arranged by the host State. |
| |
(h) |
Compile
the necessary information for the report. |
| |
(i) |
Be
responsible in the event of inclement weather for the welfare and behaviour
of team members. |
| |
7.2.5 |
COMPLETION
OF EXCHANGE |
| |
(a) |
Collect
all equipment. |
| |
(b) |
Ensure
that names and addresses necessary for letters of appreciation are forwarded
with the Team Manager's Report. |
| |
(c) |
Ensure
that team members are aware of return travel details. |
| |
(d) |
Notify
the Senior Education Officer and parents of any alterations to return travel. |
| |
7.2.6 |
RETURN
TRAVEL |
| |
(a) |
Arrive
at departure point 1 hour prior to scheduled departure time. |
| |
(b) |
Book
luggage through and check team boarding. Make suitable arrangements in the
event of absent team members. Notify the Senior Education Officer if necessary. |
| |
(c) |
Supervise
conduct and travel arrangements for children including those with further
travel. |
| |
7.2.7
|
ON
RETURN |
| |
(a) |
Return
equipment within 14 days to the New South Wales Primary Schools Sports Association
office indicating loss or damage if necessary. |
| |
(b) |
Submit
a written report within 7 days to the Senior Education Officer. Any information
of a confidential nature, e.g. billeting or behaviour problems, should be
forwarded to the State Secretary on a separate sheet. |
| |
7.2.8 |
APPAREL |
| |
(a) |
Every
Manager is entitled to: |
| |
|
(i) |
A
blazer as required for suitable attire. |
| (ii) |
A
State tie. |
| (iii) |
A
State bag as required. |
| (iv) |
Travel
costs |
| (v) |
Friendship
pins - balance to be returned. |
| |
(b) |
Supply
of any other equipment will be at the price paid by the New South Wales
Primary Schools Sports Association. |
| |
7.2.9
|
GENERAL |
| |
(a) |
Co-operate
with the Coach in the overall conduct of the Exchange. |
| |
(b) |
Ensure
that all receipts of expenditure incurred by Team Managers and Coaches are
forwarded to the Senior Education Officer with the Team Manager's Report
together with any outstanding claims or accounts. |
| |
(c) |
Discuss
with team members prior to departure desirable conduct and attitudes while
on tour. |
| |
(d) |
Make
suitable arrangements for the control of pocket money and the protection
of valuables. |
| |
(e) |
Should
the team management rule that a team member should be escorted home, because
of any misconduct of a serious nature, the Senior Education Officer should
be notified immediately. |
| |
(f) |
Each
Coach and Manager will receive travel, accommodation expenses and a daily
allowance as determined by the Annual General Meeting.
A
Manager of a State team will be given a minimum grant of fifty dollars
($50) for incidental expenses. He/she must forward receipts of expenditure,
together with the balance, if applicable, when forwarding the Team Manager's
Report. |
| |
(g) |
Money
given to Team Managers for advanced incidental expenses is to be used
to ensure the well being and adequate care of the children under their
charge. |
