NSWPSSA

NSW PRIMARY SCHOOLS SPORTS ASSOCIATION - HANDBOOK

SECTION 5.17 -- STATE CARNIVAL ORGANISATION

(Amended 2009)

Refer to General State Carnival Rules.

5.17.1

GENERAL CHECK LIST

CARNIVAL:

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VENUE:

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DATES:

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IMMEDIATELY

Venue Booked.

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8 WEEKS BEFORE:

PA System booked.
Catering lined-up.
Managers' accommodation booked.
Billeting schools notified.
Appropriate local Association notified
Referees/umpires organised.

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6 WEEKS BEFORE:

Area / Association Sports Officers notified of
relevant details.
Buses booked.
Dinner venue booked.
Photographer booked.
Meeting held with local Zone re arrangements.

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4 WEEKS BEFORE:

Program completed.
Program sent to appropriate local Association/
referees-umpires.
Excursion/barbecue, etc., arrangements made.
Publicity outlets informed.
Dinner invitations sent.

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2 WEEKS BEFORE:

Team members matched with billets
Area / Association Sports Officers faxed
re billet information.
Score cards/results sheets, etc., prepared.
‘Cars’ recruited to transport Managers
First Aid Kit ready.

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1 WEEK BEFORE:

Sent to billeting schools:
billet lists, team arrival/departure times, program,
bus arrangements.
Sent to billeting parents:
billet lists, program thank you letter.

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FINAL CHECK:

Venue.
Ground marking arrangements.
Equipment.
PA System
Buses
Catering.
Barbecue/excursion etc, arrangements.
First Aid.

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ON ARRIVAL OF VISITING TEAMS

SSW

POL

MAC

CIS

Check billeting groups

Meet all teams on arrival

Advise Team Managr of any alterations

Issue programs to team members

Check billet dispersal

Escort Managers to accommodation

5.17.2

DURING THE CARNIVAL

(a)

MANAGERS' MEETING
Notify and/or discuss the following:

General organisation
Carnival rules
Grounds
Umpires/referees
Selection
Photographs
Buses
Catering
Barbecue/excursion, etc.
'Social Evenings'
Transport for Managers.

(b)

EACH DAY
The follow to be looked after by the Carnival Manager and/or assistants:

Early:

Ground markings complete
Equipment in place
Score board up
P.A. System working
Oranges/drinks ready

Before commencement:

Managers taken to venue
Umpires ready
Teams at correct grounds

During play:

Timing system operating
Score cards distributed
Oranges/drinks distributed
Change/toilet facilities in order
Collect and compile results

After day's play:

Equipment collected
Facilities left tidily
Managers transported to accommodation
Results to publicity outlets

DAILY CHECK LIST	1st Day	2nd Day	3rd Day
Playing Area
Ground Markings
PA
Equipment
Score Cards
Billet problems
Umpires
Change rooms
Toilet facilities
ORGANISE
Return of Score Cards
Distribution of oranges
Supervision
Cleaning of facilities
Collection of equipment
Change rooms
Toilet facilities
COMPILE
Results
Point Score
Daily result sheet
DELIVER
Days results to publicity outlets

(c)

AFTER CARNIVAL

Equipment returned.
Thank you letters written.
Accounts paid.
Report prepared and sent.

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5.17.3

DRAW FOR MATCH FIXTURES

Day 1

Day 2

Day 3

Day 4

Day 5

Day 6

Day 7

Day 8

Day 9

Day 10

Day 11

Day 12

Day 13

DRAW FOR 3 OR 4 TEAMS:

1 v 2
4 v 3

3 v 1
4 v 2

1 v 4
3 v 2

DRAW FOR 5 OR 6 TEAMS:

1 v 6
2 v 5
3 v 4

3 v 1
4 v 2
5 v 6

1 v 5
6 v 4
2 v 3

2 v 1
3 v 6
4 v 5

1 v 4
5 v 3
6 v 2

DRAW FOR 7 OR 8 TEAMS:

8 v 1
2 v 7
3 v 6
4 v 5

1 v 4
5 v 3
6 v 2
7 v 8

7 v 1
8 v 6
2 v 5
3 v 4

1 v 3
4 v 2
5 v 8
6 v 7

6 v 1
7 v 5
8 v 4
2 v 3

1 v 2
3 v 8
4 v 7
5 v 6

5 v 1
6 v 4
7 v 3
8 v 2

DRAW FOR 9 OR 10 TEAMS:

1 v 10
2 v 9
3 v 8
4 v 7
5 v 6

5 v 1
6 v 4
7 v 3
8 v 2
9 v 10

1 v 9
10 v 8
2 v 7
3 v 6
4 v 5

4 v 1
5 v 3
6 v 2
7 v 10
8 v 9

1 v 8
9 v 7
10 v 6
2 v 5
3 v 4

3 v 1
4 v 2
5 v 10
6 v 9
7 v 8

1 v 7
8 v 6
9 v 5
10 v 4
2 v 3

2 v 1
3 v 10
4 v 9
5 v 8
6 v 7

1 v 6
7 v 5
8 v 4
9 v 3
10 v 2

DRAW FOR 11 OR 12 TEAMS:

12 v 1
2 v 11
3 v 10
4 v 9
5 v 8
6 v 7

1 v 6
7 v 5
8 v 4
9 v 3
10 v 2
11 v 12

11 v 1
12 v 10
2 v 9
3 v 8
4 v 7
5 v 6

1 v 5
6 v 4
7 v 3
8 v 2
9 v 12
10 v 11

10 v 1
11 v 9
12 v 8
2 v 7
3 v 6
4 v 5

1 v 4
5 v 3
6 v 2
7 v 12
8 v 11
9 v 10

9 v 1
10 v 8
11 v 7
12 v 6
2 v 5
3 v 4

1 v 3
4 v 2
5 v 12
6 v 11
7 v 10
8 v 9

8 v 1
9 v 7
10 v 6
11 v 5
12 v 4
2 v 3

1 v 2
3 v 12
4 v 11
5 v 10
6 v 9
7 v 8

7 v 1
8 v 6
9 v 5
10 v 4
11 v 3
12 v 2

DRAW FOR 13 OR 14 TEAMS:

1 v 14
2 v 13
3 v 12
4 v 11
5 v 10
6 v 9
7 v 8

7 v 1
8 v 6
9 v 5
10 v 4
11 v 3
12 v 2
13 v 14

1 v 13
14 v 12
2 v 11
3 v 10
4 v 9
5 v 8
6 v 7

6 v 1
7 v 5
8 v 4
9 v 3
10 v 2
11 v 14
12 v 13

1v 12
13 v 11
14 v 10
2 v 9
3 v 8
4 v 7
5 v 6

5 v 1
6 v 4
7 v 3
8 v 2
9 v 14
10 v 13
11 v 12

1 v 11
12 v 10
13 v 9
14 v 8
2 v 7
3 v 6
4 v 5

4 v 1
5 v 3
6 v 2
7 v 14
8 v 13
9 v 12
10 v 11

1 v 10
11 v 9
12 v 8
13 v 7
14 v 6
2 v 5
3 v 4

3 v 1
4 v 2
5 v 14
6 v 13
7 v 12
8 v 11
9 v 10

1 v 9
10 v 8
11 v 7
12 v 6
13 v 5
14 v 4
2 v 3

2 v 1
3 v 14
4 v 13
5 v 12
6 v 11
7 v 10
8 v 9

1 v 8
9 v 7
10 v 6
11 v 5
12 v 4
13 v 3
14 v 2

DRAW FOR 7 TEAM ROUND ROBIN

	Day One	Day Two	Day Three
9.30 am 10.20 am	A v B C v G	E v D	A v F B v C
11.10 am	E v F	F v C G v B	D v G
12 noon	A v G C v D	D v A	E v C
12.50 pm	E v B D v F	F v B C v A	F v G B v D A v E

5.17.4

ROUND ROBIN
(Refer to General State Carnival Rules.)
To find the number of matches per team:

even number of teams = number - 1
odd number of teams = the same number.

The number of games played in the competition is found by the following formula:

Number of teams X (that number - 1)
2

eg 6 teams:

6 X (6 - 1)
2

6 X 5
2

15 games

MAKING THE DRAW
Keep number 1 constant, rotate others clockwise.

6 teams:	1	2
	3	4
	5	6
Draw (1):	1 v 2	1 v 3	1 v 6	1 v 4
	3 v 4	5 v 2	4 v 5	2 v 6
	5 v 6	6 v 4	2 v 3	3 v 5

For an odd number of teams use 0 for the bye - eg 7 teams:

0 v 1
7 v 2
6 v 3
5 v

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